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Custom software for Australian contractors

Software built around how your business runs.

We build one system for your jobs, in place of the spreadsheets, paper forms and separate apps. Crews use it on a phone, the office on a desktop.

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See it set up for

Example platform for Ostler Build, a fictional commercial builder, at projects.ostlerbuild.com.au. Modules switched on: dashboard, incidents, defects, ITPs, RFIs, site meetings, SWMS and programme. The record is an incident, a water leak at the level 4 riser, with location, time and photos. Workflow rule: logging an incident raises a defect for the trade, with the photos and location. The site manager logs it from a phone, and defect DEF-0312 is raised for the plumber.

Example platforms for three fictional contractors. Each one is set up around that business: its modules, forms, sign-off rules and roles.

  • Your brand, on your own web address
  • Its own database, stored in Sydney
  • Hosted, supported and kept current by us

Why built around your business

Separate tools mean the same work gets done twice.

On a typical job the facts sit in a spreadsheet, a paper form, an inbox and two or three apps. Site writes it down, the office types it in again, and nobody sees the whole job in one place.

For example, one drawing revision today arrives by email, is printed for site, is logged in a spreadsheet register, comes back as an RFI after the crew has already built to the old revision, and is copied into the client report: handled five times. With one system built around your business it is issued once, on the job record, and the crew's phones, the drawing register, the open RFIs and the client report all show the new revision.

Double handling

Site writes it down and the office types it in again. Every copy is another chance for the two to disagree, and someone has to work out which one is right.

Chasing sign-off and evidence

Signatures, photos and test results are chased by phone and email, then hunted for again when the client asks for them.

Software that makes you work its way

Off-the-shelf platforms are built for everyone, so your forms and sign-off rules bend to fit their screens. Where they do not fit, the work goes back to paper and spreadsheets.

We build it the other way round. Your system is set up around the forms, sign-off rules and roles your business already uses.

See what a platform does

What a platform does

One record for each job, so a change reaches everyone who needs it.

We switch on the modules your business uses and set each one up with your own forms, templates, sign-off rules and roles. They share one record, so a change in one place reaches every record that depends on it, in the office and on the crew's phone.

How it works, for example. Pick an event to see where it lands on the job.
  • DrawingsA-201 Rev C
  • RFIs7 open
  • ITPs and hold pointsITP-0142
  • ProgrammeLevel 2 pour
  • Crew phonesOn site
Job record: Carpark, stage 2
  • Site forms and incidentsDaily forms
  • Defects4 open
  • ReportsSigned PDFs
  • Photos and videoOn every record
  • Your own formsAnd workflows
  1. Pick an event to see what follows.

Result

Example job and sample data. Stage 1 confirms which modules your business needs and how they connect.

Modules we set up

Each one is switched on for your business and set up with your forms, templates, sign-off rules and roles. Integrations with the tools you already use are confirmed in scoping.

  • Dashboard
  • ITPs and hold points
  • Drawings and revisions
  • RFIs
  • Submittals
  • Defects
  • Site forms and incidents
  • SWMS and safety plans
  • Site meetings and minutes
  • Programme
  • Correspondence
  • Photos and video
  • Reports
  • Integrations
  • Your own forms and workflows

How a project runs

From how you work today to your own platform.

You only commit to the first three weeks. Every step ends with something you can see, so you decide on the next one with everything in front of you.

  1. Stage 1 · ScopingThree weeks, fixed fee

    1. Step 1: We learn how you work

      A kickoff call on your priorities, what success looks like in a year and what has to be live first. Send us your current forms, registers and checklists, and we read them all before we start.

    2. Step 2: Your team shows us what they need

      Everyone involved works through a demo of the platform and marks each screen must have, nice to have or not needed. It takes 15 to 30 minutes each, on a phone, in their own time.

    3. Step 3: We set out your platform

      At the playback you get the scope module by module, the phases and a firm price for each, with the demo updated to match. Decide in your own time: it commits you to nothing further.

  2. Stage 2 · BuildA firm price for each phase

    1. Step 4: Start on one of your projects

      We set it up on one of your current projects first. Your team uses it on real work, and we sort out anything that needs changing before it goes company-wide.

    2. Step 5: Then roll it out across the business

      One phase at a time, each approved before it starts, until every project runs on your platform.

  3. Stage 3 · OngoingUnder a licence

    1. Step 6: Kept current

      We host it, support it, keep your integrations working and keep improving it after it goes live. Your data stays yours, with a full export whenever you ask.

It starts with a 30-minute call. Tell us how your jobs run today and we will tell you where a platform would start, and whether it is the right fit.

Request a call

Security and data

Its own database in Sydney, and access set by role.

This is how we build every platform, in the terms your IT team and your clients will ask about. The security pack sets it out in writing.

Ask for the security pack

Its own database, stored in Sydney

Each client's platform runs on its own database, in Sydney, so your records never share a database with another client's.

Records kept apart, access by role

Database rules keep each company's records apart and limit each person to what their role allows.

  • Outside people sign through links

    Subcontractors, consultants and clients sign or upload through links that expire and can be revoked, with no account needed.

  • Uploads checked before anyone opens them

    Files are held and checked by what they actually contain.

  • Two-factor sign-in

    For admins, and for anyone who signs or approves.

  • Signed documents stay as signed

    Once a document is signed off, its signed content cannot be edited.

  • A full export, whenever you ask

    Your data, documents, photos, signatures and templates.

Track record

We already build and run software on Australian job sites.

Two of our own products are in production today, with their database and file storage in Sydney. Your platform is built, hosted and supported by the same team.

  • HoldPointIn production

    ITPs and hold points signed off on site, from a phone.

    holdpoint.co
  • CostCodeIn production

    Supplier invoices checked line by line against agreed rates.

    costcode.co

Next step

Your business already has a way of working. We build the system around it.

Start with a 30-minute call. Tell us how your jobs run today and what is slowing the business down, and we will tell you where a platform would start.

Request a call

About a minute. Name and company are required.

What is slowing the business down? (optional)

Opens your email app with the brief addressed to luca@holdpoint.co. Nothing is sent until you press send there.

  1. We reply within one business dayTo set a time that suits you.
  2. A 30-minute callAbout your jobs and the tools you use now.
  3. A written summaryWhat we heard and where we would start.